There were apologies from Niels Jacob (who had been replaced by Eugene Lytvynov), Andrew Duncan (who had been replaced by Zinaida Lykova), and Tony O'Farrell (Maynooth). It was agreed that Francis Clarke would act as secretary for this and the following meeting.
Galway 2009 (accepted at the last AGM)
Edinburgh 2010 (BMC/BAMC, not yet put to an AGM)
He noted that it was thanks to Garth Dales that we now have 4 years advanced notice. There had been extra complications in the case of the 2010 meeting because of the BAMC involvement. There a discussion about whether in the Memorandum of Agreement with the LMS the phrase "up to three years in advance" should be altered to "up to four years in advance" in the light of the larger joint meetings. It was, however, agreed that it would be simpler for Edinburgh/Heriot-Watt to write to the LMS asking whether it would entertain an earlier application in the case of this joint meeting. It was also agreed to coopt two representatives from Edinburgh/Heriot-Watt for the committee meeting in Swansea.
Chris Howells, the chair of the standing committee of the BAMC, had been very helpful. A subcommittee of three members of this committee had met with three members of the new BAMC committee in order to find a venue for this joint meeting.
It was noted that in future there would need to be a mechanism through which joint meetings can be arranged. It was agreed that we should try to set up a meeting involving both committees in the run up to 2010, say in September 2008, at which preliminary discussion about a joint meeting in 2015 could take place.
The general view was that a five-year cycle for joint meetings seemed right.
It was noticed that the low room charges applied at Newcastle could be used as a precedent in future.
Newcastle was congratulated for running a very successful meeting, both academically and financially. Some disappointment was expressed with the relatively low number attending (202 participants), and it was agreed that we needed to find ways of increasing the numbers. It was hoped that an earlier approach to the organisers of splinter groups might bring more participants.
Two Plenary Speakers had accepted:
Professor Gregory A Margulis (Yale) (Dynamical Systems and Number Theory)
Professor Anthony Joseph (Weizmann Institute) (Algebraic Lie Theory)
Two more were still being approached.
Fourteen Morning Speakers over three days were planned. The following had so far accepted:
Professor Franco Vivaldi (Queen Mary) (Dynamical Systems and Number Theory)
Professor Dominic Joyce (Oxford) (Differential Geometry)
Professor Rafa‘l Rouquier (Leeds/Oxford) (Representation Theory)
Dr Anton Cox (City) (Algebraic Lie Theory)
Dr Catharina Stroppel (Glasgow) (Algebraic Lie Theory and Topology)
Professor Chris Budd (Bath) would be a public lecturer.
There had not yet been much planning done on the Special Sessions. One would certainly be on Number Theory, and three other topics were under discussion. York were encouraged to fix the Special Sessions soon and to report on their plans at the Swansea meeting of the Committee.
Newcastle and Swansea agreed to provide York with details of their applications for funding to the LMS, EdMS and EPSRC.
Halls of residence would not be available; it was expected that most participants would be accommodated in guesthouses, but negotiations were also underway with possible hotels. In either case booking would be done through the university accommodation office. It was hoped that it would be possible to pay by credit card. With cheap flights (if booked early) into Galway, Shannon, Knock and Dublin, the costs of travel should be reasonable.
Lecture rooms had been booked, and no concerns about the charges were anticipated.
No thought had yet been given to Plenary Speakers or Special Sessions. It was noted that the topics of Special Sessions should not duplicate those at recent BMCs.
Though the LMS's charter does not allow it to fund conferences outside the UK, Peter Cooper (the executive secretary of the LMS) had written to Garth Dales saying that they would consider an application for support of Plenary Speakers at Galway on its merits. However funding would only be available for UK-based postgraduate students. It was suggested that Ted Hurley should write to Peter Cooper to confirm that an application to the LMS would be in order.
Charles Goldie suggested that support could be sought from the European Mathematical Society since this conference would be an example of cooperation within Europe. It was noted that Galway would be expected to bring a tentative list of Plenary Speakers and the topics of Special Sessions to the Swansea meeting of the Committee. It was appreciated that they would also have to consult with the Irish Mathematical Society.